Admissions and Enrollment Requirements | Tuition and Fees | Cancellation and Refund Policy


Admissions and Enrollment Requirements

General Requirements:

  • Applicants must be able to read, write, speak, and understand English.
  • Applicants must be 18 or older.
  • Applicants must have a bachelor's degree, or greater, from an accredited college or university' and a minimum of two (2) years of ministerial experience or applicable professional experience.
  • Applicants without a bachelor's degree must have a minimum five (5) years of ministry experience or applicable professional experience.

Additional Requirements

  • The applicants must be willing to adhere to their own faith tradition and be willing to learn with those of faith traditions other than their own.
  • Applicants must possess the ability to minister to persons in various emotional states.
  • Applicants must be willing to learn from others and be able to communicate effectively to those who possess different values without proselytizing or evangelizing.
  • Applicants must have his/her own transportation to get to and from unit sessions/clinical sites.
  • Applicants must adhere to the policies and procedures at their clinical site and/or place of ministry including, but not limited to, working in a smoke free environment.
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    New Student Application Process

    1. Download this Faith Leader Referral form. Have your faith leader complete it, sign it, and send it back to you as a PDF. You must then upload it as part of the application. This is a required form and you will not be able to proceed without it.
    2. Downloade this Clinical Site Agreement. Have your preceptor at your clinical site complete it, and sign it, and send it back to you as a PDF. You must them upload it as part of the application. This is a required form. You will not be able to proceed without it.
    3. Complete the New Student Application form for the CPE or SIT units following the application process below. All sections of the form must be completed, and all required documentation submitted.
    4. Pay the application fee. Applications will not be processed without the required application fee. The application fee is non-refundable.
    5. Participate in an admissions interview.

     

    Begin the Application and Enrollment Process

    New Student Enrollment Process

    1. Following approval of the New Student Application form, applicants must complete the ICPT New Student Enrollment Agreement for the CPE or SIT units. A link will be provided by the Admissions and Enrollment office to complete the Enrollment Agreement. All sections of the form must be completed, and all required documentation submitted.
    2. Tuition and fees must be paid, in full as part of the enrollment process.

     

    Returning Student Enrollment Process

    1. Students that return to ICPT within three (3) months following completion of each unit must complete the ICPT Returning Student Enrollment Agreement for the CPE or SIT units. A link will be provided by the Admissions and Enrollment office to complete the Enrollment Agreement. All sections of the form must be completed, and all required documentation submitted:
      1. Complete a Returning Student Enrollment Agreement for each new unit.
      2. Tuition and fees must be paid, in full as part of the enrollment process.
    2. Students that return to ICPT more than three (3) months following completion of each unit will be treated as a “New Student” and must:
      1. Reapply according to the New Student Application Process.
      2. Complete a New Student Enrollment Agreement for each new unit.

     

    Customized Corporate Enrollments

    Many students are very typically enrolled through our corporate clients whereby the client determines their enrollment needs including the number of units taken and the unit start dates. They also pay for the training. In these instances, the application and enrollment process are adjusted to meet the client’s expectations.

     

    Student Handbook/Clinical Training Guide

    ICPT’s current policies and procedures, academic offerings and unit syllabi are detailed in the Student Handbook. Click here to review the current handbook.

    The Clinical Training Guide is a supplement to the Student Handbook.

     

    Privacy Policy

    Your privacy is important to us at the Institute for Clinical Pastoral Training (ICPT). To better protect your privacy, we provide this notice explaining practices and the choices you can make about the way your information is collected and used.


    Tuition and Fees

    Tuition must be paid, in full, two weeks prior to the start of the unit unless other arrangements have been made.

    • Tuition per unit for Supervisor-in-Training (SIT) Units = $1235.00
    • Tuition per unit for CPE Units (non-SIT) = $1235.00
    • Application Fee (one-time, non-refundable) $75.00

    Other Fees:

    • Returned Check Fee $50.00
    • Certificate of Completion Replacement Fee $50.00

    Payment Methods:

    Tuition is paid during the enrollment process by credit/debit card only. Telephone payments will not be accepted.


    Cancellation and Refund Policy

    The Institute for Clinical Pastoral Training (ICPT) has developed this refund policy to clearly identify the refund due if the student cancels, withdraws, or is terminated from the program or if ICPT cancels a unit.

    1. Definitions
      1. ICPT cancellation – ICPT cancels a unit prior to the start date.
      2. Student cancellation – The student cancels and/or no-shows and fails to begin the unit on the scheduled start date.
      3. Student withdrawal – A student will be withdrawn if the following occurs:
        1. missing two (2) consecutive video group meetings; and/or
        2. failure to attend two (2) consecutive supervisory coaching sessions; and/or
        3. failure to log-in to the ICPT Learning Center (Canvas) for two (2) consecutive weeks; and/or
        4. failure to post on the discussion board(s) in their cohort within the ICPT Learning Center for two (2) consecutive weeks; and/or
        5. failure to submit two (2) consecutive required assignments; and/or
        6. failure to adhere to ICPT’s policies and procedures.
      4. Student termination – ICPT terminates the student for cause.
      5. Last day of Attendance (LDA) – The last date the student submitted a required assignment, participated in a supervisory session, or participated in a discussion forum.
      6. Date of Determination (DOD) –The date the student gives written or verbal notice to the institution or the date the institution terminates the student by applying the instructions attendance, conduct, or satisfactory academic progress policy.
    2. Refunds
      1. Rejection of an applicant – If an applicant is rejected by ICPT following submission of the New Student Application form a full refund of all monies will be paid less the Application Fee of $75.
      2. Program cancellation – If ICPT cancels a unit subsequent to the student’s enrollment, all monies paid will be refunded.
      3. Student withdrawal prior to the start of class or no show – If a student, accepted for Enrollment by ICPT withdraws prior to the start of class, they will receive a refund of all monies paid less the $75 Application Fee.
    3. Withdrawal or Termination after the Start Date of a Unit Refund amounts will be based on the students LDA
      1. Student withdrawal A student will be withdrawn if the following occurs:
        1. Failure to submit two (2) consecutive required assignments;
        2. missing two (2) consecutive video group meetings and/or supervisory coaching sessions;
        3. failure to post on the discussion board in their cohort within the ICPT Learning Center for two (2) consecutive weeks; and/or
        4. failure to adhere to ICPT’s policies and procedures published in the student handbook.
    4. Refund Amounts
      1. First week of the unit – The student will be refunded 90% of the tuition paid. ICPT will retain the Application, Enrollment Registration and Technology fees.
      2. Beginning of the second week of the unit through the end of the sixth week (day 8 through day 42) ICPT will retain the Application fee; plus, a pro rata portion of the tuition for the unit and 10% of the unearned tuition for an administrative withdrawal fee.
      3. After the sixth week (day 43 forward) – There is no refund. The student is responsible for all tuition and fees.
      4. Refunds will be processed within 45 days from the date of determination via the method of payment utilized by the student (e.g. debit/credit card or check (if applicable). ICPT is not responsible for lost checks.